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Flexible Annotation – Kent School of Architecture and Planning Tech

Flexible Annotation – Kent School of Architecture and Planning Tech

*Music* Hi and welcome to the KSATech YouTube channel.
In today’s tutorial, we will be covering the ways to get the most out of our new large
display screens. They feature great improvements from our previous screens, in this video we’ll
cover the basic and more flexible annotation mode that can be used to annotate over any
content displayed on screen regardless the input, this includes Laptops being displayed
on screen as well as wirelessly displayed content via Clevershare. This is done by capturing
a still image of the screen when the annotation mode is selected.
First of all to use the screens you have to turn them on, this differs depending on the
teaching space. In the critspace you do this by using the buttons on this panel here. It’s
important to use this panel here because if you turn it on using a different method you
will find that many basic features don’t work such as the Mouse and Keyboard. The reason
for this is the panel allows use of the Mouse and Keyboard to switch between the built in
PC and an external laptop when plugged in. If the panel is off it will disable mouse
and keyboard input. By default when the screen is switched on it will use the Windows PC
which can be switched to by pressing the PC button. You can also switch over to the android
module by selecting the AUX button. In order to switch over to your laptop or any HDMI
connected device press the LAPTOP button. For those screens without a wall panel such
as those in Studio B you can turn them on using the button in the bottom right hand
corner of the screen bezel. To switch inputs you can simply swipe up from the bottom of
the screen to switch modes. Now that we’ve dealt with turning the screen
on and switching between the different modes let’s move on to the basic annotation features.
Here we’ll be capturing and then annotating over on screen content which we can then share
with observers using their smart phone. To demonstrate its ability to annotate over anything
I will be annotating over a PC without it being logged in.. Over on the side of the
screen you can see a little ear with a pencil on it. Now this might not always be located
in the place you see it here because it can be moved by swiping it around the screen.
Clicking this pencil will expand the menu and present you with a few options.
In order to annotate just select the pencil in the extended part of the menu. You’ll
notice the screen get captured and our drawing tools appear. You can now draw over the image
using your finger or one of the digitiser pens that we can provide for you.
You can erase anything you’ve drawn simply by using the back of your hand or theoretically
any broad flat surface such as the side of your palm.
To change the colour of the pen you are using just tap on the pencil and choose a new colour,
of course this works the same with the highlighter. Another feature we hope you’ll find usful
is the quick look up feature. Basically it will run a text recognition over what you
write and offer you the opportunity to google that word or sentence from the annotation
window. You can access this feature while in the drawing mode. Simply click on this
button with an underlined A on it. Once you’ve selected that simply write a
word. So for example say you’re trying to explain to a student what an arch is. Simply
write the word. And as you can see even though my handwriting leaves much to be desired it
did manage to understand me. To search I can now just click this arrow and you will see
its done a google search for us. This should mean you don’t need to switch
between apps or devices as much especially when researching quick and simple concepts
or phrases. The duster tool will erase all annotations
on screen, be aware that there is no way to undo mistakes in this mode.
The final part of this annotation mode and the one we think will be most useful is the
quick share feature. What this will do is allow participants to
receive a full copy of your annotations to their device which they can save and refer
to later. To do this, just finish annotating and click the button that looks like a square.
Pressing this will bring up a QR code. Participants now just need to scan this code with any smart
phone and it will allow you to automatically be brought to your annotation screen ready
to download a copy. You can also expand this code by tapping on it. To show you how it
works we’ll switch over into our view from the phone and you can see that when I hold
my camera up to the QR code it allows me to open the link and view the annotations I just
made. This doesn’t require any software whatsoever but you do need to be connected
to Eduroam in order to receive the files. It’s worth noting that you may also move
the annotation tools bar at any time whilst annotating.
Remember at the end of your session to shut the screen down, to do this just press the
power off button. Its important to understand that this doesn’t shut the PC down and you
will still need to log out to protect your account.
For Studio B you can shut down the screen by pressing and holding the power button for
3 seconds then clicking OK on the dialogue that appears.
This covers the extent of the basic annotation features, we have further videos outlining
other features of these screens but these tutorials have been broken down into single
topic videos to make the information easier to understand.
So thanks for watching this tutorial. Feel free to check our other videos and don’t
forget to subscribe to our channel so you can keep up with videos as they are released.
We hope to see you soon but until then. Have a good day!

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